Budget Committee Timeline for 2025-2026
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March – June 2024 |
School Board determines/updates goals for Sanborn Regional School District. |
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April 2024 |
Superintendent, Business Administrator, and two Budget Committee representatives meet to discuss preliminary budget timeline. |
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May 16, 2024 |
Budget Committee Organizational & Planning meeting. |
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July 31, 2024 |
Estimate year-end unassigned fund balance. |
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August 21, 2024 |
School Board approval of the DOE-25 and MS-25 (sets year-end unassigned fund balance). |
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October 2024 |
District Leadership team develops guidelines for budget preparation, criteria for new programs to be proposed in budget. |
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October 15, 2024 |
Administrators present budgets to Leadership Team, Leadership Team recommends final budget to Superintendent, all site budgets are updated in the accounting software, and administrators update narratives as necessary. |
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October 21, 2024 |
Calculate Default Budget (may need to modify before posting if anticipated contractual cost change). |
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October 25, 2024 |
Business Office to calculate estimated regular and special education tuition rate for Fremont School District. |
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October 31, 2024 |
Calculate projected revenues and anticipated tax rate. |
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November 1, 2024 |
Estimated tuition rate due to Fremont School District. |
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November 7, 2024 |
Superintendent presents recommended budget at Joint meeting – School Board and Budget Committee, at regular School Board meeting. School Board and Budget Committee meet with Principals and Department Heads. |
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School District Clerk to notify Supervisors of the Checklist in each town of the District Meeting date. |
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November 13, 2024 |
Joint Meeting – School Board and Budget Committee, at regular School Board meeting, School Board and Budget Committee meet with Principals and Department Heads. |
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November 15, 2024 |
5:00pm deadline for all budget questions to be submitted to Administration. |
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November 26, 2024 |
District Administration to respond to budget question by email (and posted on SAU17.org) to the School Board and to the Budget Committee. |
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December 4, 2024 |
School Board recommends budget to Budget Committee. |
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December 5, 2024 |
Budget Committee meeting budget preparation for approval of budget. |
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December 12, 2024 |
Tentative – Joint meeting School Board and Budget Committee at Budget Committee regular meeting, if needed. |
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December 12, 2024 |
Budget Committee approves budget, if agreement could not be reached on December 5, 2024. |
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December 13, 2024 |
Calculate Guaranteed Maximum Tuition Rate for Fremont using the November 15, 2024 enrollments for the 2025-2026 School Year. |
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December 18, 2024 |
SAU Office to submit the following public notices to Eagle Tribune for publication: |
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December 20, 2024 and January 6, 2025 publications: January 10, 2025 – Deadline for petitioned bond articles in excess of $100,000. January 14, 2025 – Deadline for petitioned warrant articles and collective bargaining agreements. January 16, 2025 – Bond Hearing, if necessary (snow date January 21, 2025). January 16, 2025 – Budget Committee Public Hearing on proposed budget and articles requesting appropriations (snow date January 21, 2025). January 27, 2025 – Supervisors of the Checklist Correction Session #1 – day before filing period opens. March 1, 2025 – Supervisors of the Checklist Correction Session #2 – to correct checklist on Saturday 6-13 days prior to election |
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December 18, 2024 |
School Board Meeting to approve and recommend warrant articles only. Default Budget – Obtain School Board approval and signatures for posting. |
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January 7, 2025 |
Last day to post notice of January 16, 2024 budget public hearing. |
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Last day to post notice of bond hearing, if necessary. Notice of bond hearing is 7 days in advance. |
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January 9, 2025 |
Budget Committee meeting – planning for public hearing. |
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Budget Committee to vote and deliver budget and warrant article recommendations to the School Board for posting (no later than the Thursday before the last Monday in January – deadline January 23, 2025). |
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January 10, 2025 |
Deadline for petitioned warrant articles proposing a bond governed by RSA 33:8-a (e.g., over $100,000). RSA 33:8-a; 40:13, II-a(b). (…the second Tuesday in January, provided however, that if a petitioned article proposes a bond governed by RSA 33:8-a, the deadline shall be the preceding Friday.” |
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January 14, 2025 |
Deadline for petitioned bond articles under $100,000. RSA 40:13, II-a(b) (budget submission date and final date for petition warrant articles shall be the 2nd Tuesday in January”). |
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Deadline for receiving petitioned articles for warrant and “budget submission date” for collective bargaining agreements (second Tuesday in January). Last day for negotiated cost items to be finalized. RSA 40:13, II-a (b), 273-A:1. |
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January 15, 2025 |
Tentative School Board meeting to address any petitioned warrant articles. Deadline for SAU to gather proposed budget information for inclusion in the annual report. |
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January 16, 2025 (snow date January 21, 2025) |
Budget Committee holds Public Hearing on proposed 2025-2026 budget and warrant articles requesting appropriations (on or before the third Tuesday in January RSA 40:13 II-a(c): deadline is January 21, 2025). Sanborn Regional High School in Kingston, New Hampshire at 7:00pm. |
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January 16, 2025 (snow date January 22, 2025) |
Bond Hearing for bonds over $100,000, if necessary (snow date January 22, 2025), (To be held within 15-60 day window required by RSA 33:8-a (after December 9, 2024 and on or before January 23, 2025) before deliberative session). |
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January 20, 2024 |
Deadline to complete MS-27 and obtain Budget Committee Signatures, during a regularly scheduled Budget Committee meeting. |
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January 21, 2025 |
Supervisors of Checklist Correction Session #1 (7 days prior notice must be published in newspaper or be posed in 2 places, one of which shall be the Town’s website, if one exists – RSA 654:27; RSA 6695 (The supervisors shall also hold one session for correction of the checklist on the day immediately prior to the first day of the filing period for candidates for town office, as provided in RSA 669:19 or 669:42, as applicable, from 7:00 p.m. to 7:30 p.m. and at the discretion of the |
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supervisors for extended hours). |
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Warrants and budgets (MS-27) to be posted by School Board Chairperson and copies made available to the general public and on the School District website (SAU17.org). (RSA 40:13 II-a(d) requires posting and copies available to the general public on or before the last Monday in January - Last day is January 27, 2025). |
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January 22, 2025 |
Deadline for School Board to approve final School District warrant with petitioned articles with recommendations, if necessary. Filing opens with School District Clerk for School District Officers. The School District Clerk will be available from 8:00am to 4:00pm Monday through Thursday at the SAU Office, 51 Church Street, Kingston, New Hampshire. (School Board, Moderator, and Budget Committee). (Begins seventh Wednesday before the election and ends the following Friday). |
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January 31, 2025 |
Filing closes for School District Officers at 5:00pm. The School District Clerk will be available from 8:00am to 5:00pm at the SAU Office, 51 Church Street, Kingston, New Hampshire. (Begins seventh Wednesday before the election and ends the following Friday). (RSA 671:19 and RSA 669:19) |
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February 5, 2025 |
First session of annual School District Meeting (Deliberative) Explanation, discussion, and debate of each warrant article – must be between February 1st and February 8th, inclusive, RSA 40:13 III Sanborn Regional High School Auditorium in Kingston, New Hampshire at 7:00pm |
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March 1, 2025 |
Supervisors of Checklist Correction Session #2 to correct checklist prior to election of school district officers. RSA 669:5 (the session for correction shall be held on a Saturday 6 to 13 days prior to the election). |
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Annual Report containing final budget and ballot questions available on the School District website (SAU17.org) and copies made available to the general public. (RSA 40:13, II requires the Annual Report with final budget and ballot questions made available to School District Meeting “…at least one week before…” |
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March 11, 2025 |
Second session of annual School District Meeting. Voting to be conducted by official ballot in each community in conjunction with Town Meeting voting. RSA 197:1 Town of Kingston, Swasey Gymnasium – 8:00am – 8:00pm Town of Newton, Newton Safety Complex – 8:00am – 8:00pm |
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March 12, 2025 |
Open FY 25-26 budget in Infinite Visions for next year planning. |
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March 12, 2025 |
Complete MS-22 for inclusion in School Board meeting packet. |
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March 19, 2025 |
Present MS-22 for approval at School Board meeting and obtain School Board member signatures. |
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April 1, 2025 |
SAU submits MS-22 (report of appropriations voted) to the Department of Revenue Administration, Department of Education, and Boards of Selectmen. (Due within 20 days of meeting date to vote.) |
BUDGET CALENDAR FY 2025-2026